User Tools

Site Tools


Penguicon 2012 Concom Meeting
15 April, 2012

Meeting Announcement

15 April at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly

Meeting officially started at 12:00pm




Individual Reporting



  • Program book
    • Jer needs to update hotel thingie asap
    • Use Penguins from Fes Works for program book cover
    • Outstanding (missing)
      • Gettys photograph
      • Scrub Club Records photo
      • Fes Works photo
      • Philip Proefrock photo
    • Proof draft of keepsake book on Monday
    • Price: $3,000
      • 1,300 souvenir books
      • somewhat less of schedules
      • books delivered
  • T-Shirts
    • Art sent to Off-World
      • XL for Charity
      • 3 XL for Vols


  • Nothing to report
  • If you have receipts, get them turned in asap
  • Expense forms are on the wiki (search for 'Expense Reports')


  • Phone and Internet in coat closet (jer, don't fuck this up)
  • We need to make sure we have passwords for VM & Probs Twitter
  • Signs (sent an email to Matt)
    • Rage Bukkake
  • No more sponsorship person
    • Sad panda
    • Rage Bukkake about the sponsorship page
  • Get Ops your cellphone number
  • Game library in Ops


  • Hi
  • Final revision of the actual schedule (including conflicts) ends today
    • All future changes are in errata and online DB
    • DB is crazy easy available online
    • Can we print the link on the back of the badge
  • Panelist problems
    • Jim Gettys on only one panel
    • Names not on mass panels
    • If you find problems, send via email
  • If you have a signup sheet for your panel (like for a tasting or something) get it to Ops ASAP
  • So many things are happening behind me (jer)


  • Deadline for staff lists is Saturday…or else
  • I'm Canadian pretty much now


  • Good morning Cylithria
  • Whiteboards in the car for ops to repair
  • Beer
    • Woodchuck
    • Dead Guy
    • Oberon
    • Ellie's Brown
    • Mark is going to train staff…and will be on call for emergencies
    • CO2 comes with Jockey box?
    • Amanda produced food purchase receipts
  • Alcohol waiver rules look good
    • Jer will print and bring to con
  • We can rent a fridge
  • LN2 delivery 3pm on Friday
    • They will contact Jer
    • LN2 ingredient list is in
  • Open Soda and Beer in ConSuite Main (401)
    • Midnight panel
  • 'Meals' around LN2 IC times


  • Load-in
    • Thursday
      • Noon - 4
    • Friday
      • Noon - 6
  • Load-Out
    • Sunday
      • 2 - 6
    • Monday
      • 10 - 2
  • Hotel Rooms
  • Jer, could you get around to asking the fucking hotel if we can plug our shit into the fucking TVs
    • Not actual poop, computers…
    • Yes, but it costs money, so no


Eco Track

  • Can we put boxes for badge holders at the exit
    • Sure?


  • Budget? Nope
  • T-Shirt? Yep
  • Bone-Marrow?
    • Panel time
    • Not this year…absolutely for next year

WoW Game

  • If you don't want to be a gate-post or quest-end, please let Jamie know


  • 712 confirmed volunteer hours
  • Don't just show up asking for a volunteers

Next Meetings

  • Well, there will be this little convention in a bit…

SMOS Dinners

  • SMOS at LOCATION place DATE.
  • If you want to throw a SMOS dinner or party, please contact us at

Meeting proper adjourned at 2:54pm by Jer.

minutes/2012-04-15-concommeeting.txt · Last modified: 2017/01/14 11:24 (external edit)