May 3rd 2008 2:15pm
Ann Arbor SPARK needs to pay for their party suite Matt: Please ask Ann Arbor SPARK for the check for $300 for Saturday night in the party suite.
Geeks with guns: made $200 on the event. Brazilian beef: Collected 360-odd tickets, total numbers, made about $200, just about, all told, grill rental, purchase, etc. Registration concerns with Whuffies with the brazilian beef.
T-shirt money: Sold all but 11 of the t-shirts. Dealers room $1530, complaining about lack of traffic? Aisles? Bigger room? One problem with the dealers room. Center section was squished, “The Devil's Panties” sign obscured view of back wall.
Lan party went great, saddle up for the wrist band. How many wristbands sold at the door? 4 or 5. Preregistration was about 30. Someone registered for the LAN party who already registered because they didn't know what their wristband was for, but that's because they ignored all communication.
There is a lot that they are asking for that we didn't agree to. We figured out a dollar amount to do the travel. A red roof inn room. For overflow.
We'd appreciated it if the ComCom would furnish the masquerade with judges, or a guest of honor MC. We came up with our own, and 3 hours before the masquerade. I'm putting together awards for the masquerade, now 2 of the guests of honor, wanted to judge. Response to Kendra: every guest of honor was asked, refused, said they weren't interested. Then at the convention some changed their minds. Oh well, that's how it goes, we can't force them. In future, could we send them a link to the photographs, so they could have an idea of what judging involves and won't be scared of it. Put a link to the pinata riders. www.pinatariders.org
We have 26 units of pop to sell here today, left over from Consuite. We paid about $11.00 a flat.
All of ours guests of honor had an amazing time. Many wish to return on their own dime. The guy that did all the xkcd tech stuff dug us. Wanted to attend the masquerade and the tesla coil, but problems scheduling both.
Penguicon 6.1 “Point Release” Kickoff Meeting
Our new project management site will be Penguicon.info, list of milestones. Currently at http://sites.google.com/a/penguicon.org/penguicon-7-planning/Home Job description page. So that two people don't do the same task, and do not each think the other one is doing the task The “Back Burner”: if you have an idea, I must tell the world about my idea. Put it in there, everyone will see the idea and maybe someone will want to do it. Today's main goal is to schedule department sub-meetings and figure out who needs to be at them.
- a meeting for online technologies for Whuffie, registration, and schedule.
- Programming meeting Sunday May 18. The way we are going to work programming is going to recognize the subconventions, treat track heads as the head of programming of the subconvention. We need a schedule wrangler to play Tetris with the rooms and times and keep track of Program Participants who cross over multiple tracks.
- Marketing meeting. Flyers outgoing to other conventions. Flyer: One that is letter size, the other, is a registration mailing form. Change the form to say 'throwing a room party'.
Tell firstname.lastname@example.org as well as email@example.com – Forward all schedules to Jer. BARE MINIMIUM, to be put on calendar.
Talk to Matt for when/where meetings. Friends, etc. TELL ABOUT PENGUICON.
Places to host after July – Jess is moving. Need someone to volunteer a place.
SMOS dinners (rekindle penguicon insanity) every once in awhile. - Friday evening, first release– SMOScast with Jer and Jess, a monthly podcast in the Penguicast audio feed, will update us on community info, behind the scenes info, etc. Every other week it will be a call-in show.
Jessica welcomes us to her house every Wednesday evening until July just to hang out
In May, a meeting for next year's puppet show, “The Trouble with Death Traps.”
Departments will list how many staffers they need, what skill sets, etc. We will fill with reliable staff who commit in advance, for less reliance on at-the-door volunteers, we want to have it covered as much as possible.
MATT: We want to issue a PDF draft of the 7.0 program book every month of the year, containing all the info we have collected so far, called “Penguicon 6.1” “6.2” “6.3” etc.
Molly: Create more standard system, how many worth what, and worth more. - ANSWER: is confirming, agreed. There will be a submeeting. • Dan “profchaosofpcon” Eakin has an idea to set up a new system. There is a table of rewards at Closing Ceremonies. Whoever worked the most hours gets first choice. We need head of volunteers: Anna Petrak, get in touch w/ her. • Molly: Set-up request system. • Tyler: CRM software, IS BEING DONE
If know of companies for sponsorship. Need more sponsorship. Have sponsorship meeting to write the new sponsorship prospectus. Tyler Haske will be the guy for this. Improve on advertising. Tyler will do cold calling. • Get a company to donate new and reliable equipment. However, we will use no computers at registration. Corporate liason should be aware of that. • Get our Prospectus PDF if want to approach a company.
3pm checkouts @ hotel.
MONDAY stick around for putting away after the con.
QUIET AREA for hotel. Can ask hotel and they'll set up, but not guaranteed, have to ask Jer. firstname.lastname@example.org Idea: Have the online registration system ask them if they want a quiet room, and if they do it sends an email to Jer to set that up.
Also change online reg system “MORE INFO ABOUT:” check box which reads “ROOM PARTIES” to “THROW A ROOM PARTY” because they think it's about attending room parties.
Send Matt our addresses to go on a map of Penguicon organizers.
Saturday June 7th, Location TBD