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pastdeadlines

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Deadlines which have past for the current year and from previous years should be moved to this page. This will help keep the deadlines page clean and current. As more data is entered here a framework for when certain tasks or types of tasks should normally be done could be created.

Passed Due For Penguicon 2014

  • Select ConChair (task for Penguicon Board of Directors)
    • Nuri Gocay has been selected as ConChair for 2014

January

January 11

  • Penguicon Board meeting at 3 pm

February

beginning to mid February

  • Programming due to Janet so that it can be publicized and scheduled

March

March 8

  • Penguicon Board meeting at 3 pm

May

May 1

  • GoH dinner?
  • pack in?
  • pre-con reg?

May 2

  • Penguicon 2014 Starts!

Passed Due For Penguicon 2013

October

  • 07 Oct - ConCom Meeting
  • 20 Oct - SMOS Dinner
  • 21 Oct - Cedar Point Halloweekend (See announcement emails for details)

November

  • 11 Nov - ConCom Meeting

December

  • 16 Dec - ConCom Meeting
    • (location needed, preferably starting at 1 PM )

January

  • 01 Jan Application deadline for dealers room( & artist alley?)will be January 1st.
  • TBD Jan - ConCom Meeting

February

  • Feb 9th @ 16:00 (4:00pm) - ConCom Meeting - Concierge Suite - Auburn Hills Marriott Pontiac at Centerpoint. 3600 Centerpoint Parkway, Pontiac, Michigan. USA 48341
  • Feb 9th @18:00 (6:00pm) - Pengui- Party - Concierge Suite - Auburn Hills Marriott Pontiac at Centerpoint. 3600 Centerpoint Parkway, Pontiac, Michigan. USA. 48341

End of February

  • Room parties (this is a likely deadline…it may need updating)
  • Mid Feb Notification to dealers will be mid-February.

March

  • 8th March Programming sent to Tim from track heads
  • TBD March - ConCom meeting
  • TBD March - ConCom/GoH/Staff/anyone booking rooms through the convention (not directly with the hotel) must have information to hotel@
  • TBD March - Final function space layouts must be in to hotel@ for consideration
  • TBD March - Cutoff for suites for parties
  • TBD mid-March - reservations ($$$) and semi-final count to range for GwG
  • Ribbon orders
  • Schedule book
  • Advertising in the Souvenir book
  • Badge Art (Coordinate with Registration)
  • TBD March - Cut-off for room block (reserve your rooms before then) -Likely in March
  • TBD March or April - Last day that minor function space changes can be submitted to hotel

April

  • TBD March or April - Last day that minor function space changes can be submitted to hotel
  • 2 April - Final program schedule submitted to hotel - date likely to change as this is just an assumed date

Beginning of Penguicon 2013

  • fun

End of Penguicon 2013

  • fun to be had

Post Con

Hand off meeting

  • May 25, 2013
  • 1 PM EST
  • WINDOVER room, Westin Southfield

Passed Due For Penguicon 2012

June 25

Hand off meeting

  • Date: June 25
  • Time: 2 PM
  • Location: Hyatt Regency Dearborn, hospitality suite, 600 Town Center Drive, Dearborn, MI 48126
  • Positions etc
  • other items…

July 24th 12 pm at The Castle.

August 20

  • (Noon Pre-meeting, 1pm meeting) Contact Randy Bradakis for location.

December 18

  • Penguicon Board will decide the ConChair to replace Trevor(who stepped down due to increasing time demands from work)

End of December

  • Plan January and February ConCom meetings
  • Status updates for new ConChair
  • Announce known events for January (SMOS and others)

January

  • ConCom Meeting

February

  • 18 Feb - ConCom Meeting

End of February

  • Room parties (this is a likely deadline…it may need updating)

March

  • 18 March - ConCom meeting
  • 19 March - ConCom/GoH/Staff/anyone booking rooms through the convention (not directly with the hotel) must have information to hotel@
  • 19 March - Final function space layouts must be in to hotel@ for consideration
  • 19 March - Cutoff for suites for parties
  • Ribbon orders
  • Programming sent to Sparrow from track heads
  • Schedule book
  • Advertising in the Souvenir book
  • Badge Art (Coordinate with Registration)

April

  • 9 April - Cut-off for room block (reserve your rooms before then)
  • 16 April - Last day that minor function space changes can be submitted to hotel
  • 16 April - Final program schedule submitted to hotel

Beginning of Penguicon 2012

Passed Due For Penguicon 2011

Move passed Due items for Penguicon 2011 here.

End of February

  • Room parties
    • Cutoff for suites: end of February

March 4th --- This date has passed.

  • Souvenir book…if you don't want to change your text, please respond and approve it (email Matt Arnold)
    • If you want to change it, change it and respond to Matt Arnold
  • Hotel layouts to hotel at penguicon.org

Verbiage needed for the Souvenir Book by March 4th --- This date has passed

listed: those who need to contact Matt about the Souvenir book

  • Brad McMahon: Makerspaces
  • Jamie: Charity Auction
  • Bill Korsak: Where Things Are
  • Angie Fox: Dealers List
  • Nuri Gocay: Penguicon TV
  • Anna Petrak: Volunteers (DONE)
  • Jennifer Toby and John Davis: Gaming
  • David Adams: Artist Alley
  • Christine Bender: Ops
  • Mark Szlaga: ConSuite
  • Amanda Long-Adams: Room Parties
  • Chris Krieger: Network
  • Limey Zrnich:
    • Conchair Report
    • Rules
    • Thanks
    • Concom/Staff List
    • T-shirts

March 11th

  • Ribbon orders

Ribbon Order info

   If you want RIBBONS, please send the ribbon guy your order by FRIDAY March 11th!!
   
   Send 
     your name
     your text
     color of ribbon
     color of text
     quantity
     
   Please send orders to ribbons@penguicon.org 
   
   Ribbons will be available for pick-up at Con.
   Payment is due upon receipt of ribbons.
   

March 25th

  • Programming sent to Bill from track heads
  • Schedule book
  • Advertising in the Souvenir book
  • Badge Art (Coordinate with Registration)

April 1st

  • Schedule book: Proofing drafts will be out before 1 April

April 9th

  • April 9th at 12pm ConCom…Troy Marriott — Be there!
  • 2 - 4 PM Penguicon Hotel Walk through – space is limited to those who need to be there
  • Everyone should remind Jer about GoH dinner seating for the concert
  • Schedule book: Draft edits need to be back by the 5th (UPDATE: this is due by the 9th)
  • Please check the schedule to make sure everything is as it should be!

April 13th

April 20th

Staff/ConCom: emails dealers at penguicon dot org to pre-order T-shirt

  • Number of shirts
  • Size
    • size/price
      • Staff price for unisex T-shirts is: S to 2XL - $15, 3XL - $18 and 5XL - $21
      • Staff price for Ladies style T-Shirts is: S to 2XL - $15 and 3XL - $18 (note, the ladies shirts run about a size small)
      • prices only valid for staff/concom pre-order

April 20th

  • Registration
    • needs….pre-reg for staff
      • first name, last name, badge name, email
    • Special requests: email no later than the 20th
      • first name, last name, badge name, email

April 25th

  • ALL Volunteer Requests must be made by April 25
    • Anna will not be accepting ANY Volunteer requests after the Monday before con

April 29 Penguicon 2011 begins

  • Pay for ribbons
    • pick up ribbons
  • Have fun
pastdeadlines.txt · Last modified: 2017/01/14 11:24 (external edit)