06 February 2010 at Randy's house. Pre-meeting at noon, meeting promptly starts at 1pm.

Meeting officially started at 13:00

• Randy Bradakis - ConChair
• Jer Lance - Facilities
• Trevor Jagoda - Programming
• Micki Hedden - TalentWrangler
• Chuck Child - Hospitality
• Brian Decker - Registration
• Amanda Long-Adams - Treasurer

• Bradley McMahon
• Ron Smoth Blanchett
• Dan Eckerd
• Bill Korsak
• Limey Zrnich
• Aaron Thul
• Shar Nims
• Steve Dehart
• Yanni Kuznia
• James Hice
• Matt Arnold
• Sparrow Slovik
• Sheryl Bradakis
• Nate (i3)
• David Adams
• Laurie Adams
• Chris Krieger

• Mark Lennigan (GWG)
• Curtis Girsdafjhak
• Aaron Mijsaihvdsn
• Dylan Herbert (International Relations)

• Dealers Room
  • paid by Penguicon
  • Count needed - 40
  • Dark Green, Gold Lettering
• Program Participant
  • Style - Black with White Lett
  • Count - 200
• Staff
  • Style - Black with White Lett
  • Count - 50
• ConCom
  • Style - Black with White Lett
  • Count - 10
• GoH
  • Style - Purple with Gold Lett
  • Count - 15
• Individual GoH Ribbons
  • Traditionally each GoH gets a ribbon to hand out
  • Styles?
  • Wording (from GoHs?)
  • Count - 100 each
• Order of the Penguin
  • ConChair does an “award ribbon” for those that have done exemplary service
  • Style - Randy will come up with this later
  • Count - 15

• Security
  • 2 roll offs in Med Room for Dealer's Room
• Power
  • Has hotel agreed to run power as requested for main dealer area
• Layouts - Mar 27 Cutoff
• Hallway of storage
• i3 Cupcake car in the hallway
  • Need to know if wheels are non-marking,
    • Wheels are non marking
  • if 0 emissions
    • No taco bell
  • and if turning on carpet will ruin carpet
    • No problem
• Lock picking panel
  • No problem
• Guest Rooms (75 rn total) (with Late check-out)
  • 2 storage (Near Consuite, across hall?)
    • 8 rn (2 rm * 4 nights)
  • 2 gopher
    • 5 rn (2 rm * 1 @ 2 nights & 1 @ 3 nights)
  • Anime/Film (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Eco Track (Near Consuite, far periphery)
    • 2 rn (1 rm * 2 nights)
  • LN2 Room (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Last year's Volunteer Hours winner
    • 2 rn (1 rm * 2 nights)
    • Randy will get him in touch with me
  • ConCom Rooms (to be paid to con by members)
    • 32 rn (8 rm * 4 nights)
  • GoH Rooms (Quiet area)
    • 20 rn (5 rm * 4 nights)
      • 15 rn free
  • Television Equipment Room (room 1709)
    • 2 rn (1 rm * 2 nights)
• Suites (5 of them)
  • Juried among all possibles who submit to roomparties@penguicon.org by March 15th
    • i3 (Hackerspace Party)
    • Barfleet
    • Canadian Parties
  • Purchased through convention at $150 per night rate
  • Do they come with adjoining guest rooms?
  • Time to start the “want to throw a party in a suite”
    • Leaning toward folks that throw two-night parties or have someone to split nights with them
    • Must have check in for $150 (no tax) to Treasurer nlt DATE March 30 or we move down list
    • Suite occupants juried aside from previous year party contest winners?
• ConSuite
  • When do we get the room on Friday? Noon
  • When do we lose it on Sunday? 3pm
  • Where do we do pre-party and dead-dog? 14th floor suite
• Green Room
  • Hotel supplied lineup of snacks
  • Meal service for GoHs (Nifties?)
    • Fri Dinner; Sat Breakfast, Lunch, Dinner; Sun Breakfast, Lunch
    • Limited sub-menu for short order food for meals for GoHs
    • Snacks provided from 1 hour before programming start to 1 hour after programming end
      • Should be meal appropriate (breakfasty snacks in AM, etc)
      • Available for nifties and gohs?

• Function Space
  • Review Preliminary Layouts
    • What are we doing with the old furniture…Dibs?
  • Chaos Machine - OK with restaurant
  • Determine where in parking garage parking garage programming will go
• Need somebody to do film portion of film room, or film room dies
  • Please, somebody contact Randy asap
• Souvenir Book (Printed paper proof March 6th)
  • Front matter due No Later Than 20 Feb 2010. This is a drop dead date
    • Cover art - Laurie Adams will get with Howard Tayler
    • Conchair Report - Randy Bradakis
    • Ops - Randy (Until further notice), Jer has stuff too
    • Hotel Information - Jer Lance, Trevor
    • Volunteers - Anna Held-Petrak
    • Chaos Machine - Trevor
    • Consuite - Chuck Child
    • Room Parties - Amanda LA and Jer
    • Dealer's Room - Angie Fox
    • Game Room - Bill Korsak
    • Convention Rules - Randy Bradakis
    • Restaurant Guide - Yanni Kuznia
    • Howard Tayler Intro - Laurie Adams
    • i3 Intro - Nate Blkajsdfnaskdjnkij, Bradley McMahon
    • Karl Schroeder Intro - Dave Kletcha
    • Marcel Gagne - Snapple (Made from the best stuff on earth)
    • Zonker Brockmeyer - Jer Lance
    • Network (Possibly) - Ossy
    • If you want shit in there, email Matt (romeo, alpha, papa, echo)
  • Schedule Book
    • Deadline for program items is March 30th and that is a hard date
    • Schedule Book printed paper proof is April 9th
• Nifties/Guests
  • Pictures and Bios
  • Liaisons
    • Have they made contact /w GoH?
  • Are questionnaires done/returned?
    • They went out this week.
• Do I have any programming ops?

• No more Mara
  • If someone can handle operations, we are in need. Contact Randy ASAP

• Orvan needs ideas for Acme deliveries and recipients. Announce this request on the normal Penguicon channels.

• We should start considering signage…what signs will each department need.
• List and describe and forward such requests to the appropriate department signs@penguicon.org

• Spider & Jeanne Robinson
  • Will make virtual and pre-recorded appearance?
• Music Track Info
  • Rob Balder can not eat Jer's ass
  • Can his nifty badge move to someone else? REQUEST DENIED *STAMP NOISE*
• Contact Page update
  • Ron and Randy will doublecheck to make sure the form is actually working
• Geeks with Guns
  • The Mark Lenigan that ran it for Penguicon 1.0 wants to run it again
  • If anyone is bringing a gun, they need to ensure they contact Jer so that they won't get their room cleaned.
  • Ron will put GWG back on the form and set up a contact email
  • Communications needs to send out a blurb, Mark will pass on to Randy
• GoH questionnaire “BLAH” vs. Actual Date
  • Need a clever acronym for BLAH that makes sense. (By Last Available H
• T-Shirt
  • Randy will pass this on to Ron BLAH
• Positions
  • Community Manager: Misha has been elected for Penguicon for the year
  • Sponsorships: Needed
  • Marketing: Chris Pate? (Tentative)
  • Operations Head: (*wink*)

• Liaisons were just put in contact with GoHs within the last few days.
• Trevor emailed info for Craig to Micki
• Liaisons should pass on to GoHs a drop dead on questionnaire of Feb 28th BLAH
• Track heads should get Nifty Blurbs to Micki asap or the blurbs won't happen.
• Spoke to BAD, BIG, Asians, FEW…working on diversifying Penguicon

• Network:
  • Prelim network design is on the wiki
  • There will be a staff presenter network which will have priority to the Internet (second after Reg)
  • There are not any honeypots on the network. Seriously. None. Not any.
  • Working on a line drop from an outside provider
  • Wireless will be provided by Cisco
• Lounge
  • Design is on the wiki
  • 10-20 terminals running Ubuntu 9.10
  • There is room for people to bring in their own demo boxen.
• Logistics
  • Boots will donate the use of his truck
  • He might also drive
  • Cube to hotel on Thursday
  • Hotel to cube on Monday
  • I need an adult!
  • Inventory on Wiki

• Treasurer and Volunteers will be stationed at Reg on Sunday for reimbursements
• Room parties should be emailed to roomparties@penguicon.org or they will be shut down
• There will be a room party contest again…Amanda will provide a box to Hotel Front Desk for room party contest voting
  • Needs to hear from Limey about giving away a free membership in contest

• We hate Canada…. (Reg is fixing the reg form for today)
• Brian needs list of Nifties, GoHs, and Staff…
• Staff positions get staff rate
• ConCom positions get ConCom rate
• Board members play double
• Still getting computers, printer, and credit card machine ($200)

• Bill Korsak
  • Put out call for GMs (March 15th is deadline)
• Ryan Carey
  • Video Game Track list is done
  • Will put the list on the wiki so that people can see
  • If you have a panel you want to see and have somebody to run it…let Ryan know

• March 6th at the hotel (Jer will verify with the hotel) (Pre-meeting at noon, meeting at 1)
• April 10th at the hotel with walkthrough (Jer will verify with the hotel) (Pre-meeting at noone, meeting at 1, walkthrough at 4?)

• If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org

Meeting proper adjourned at 15:48 by rape.