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dearbornhyatt

Description

Inventory

Rooms

  • Doubles: 369
  • Kings: 376
  • Suites: 27
    • 8 Parlor-only

Function Space

Diagrams

Ballroom Space

Grand Ballroom (Springwells)

  • Use: Dealer's Room / Booth Fair
  • Dimensions: 60' x 80' x 15'
  • Max Booths: ~65
    • First 60 are complementary
    • Additional vendors at $25/vendor
  • Availability: Fri 0800 - Sun 1800
  • Planning:
    • Individually linen tables
    • Tables in back half of the room should be two 6'x18“s
    • Add two trash cans
    • Load in/out must happen through loading area
      • Security: $35/hour, 4-hour minimum
    • Overnight Security must be purchased
      • Also $35/hour

Grand Ballroom (Dearborn)

  • Use: Big-Top Events
  • Dimensions: 60' x 80' x 15'
  • Seats:
    • 550 Theater (our normal layout)
    • 350 Classroom (normal with rows of tables)
    • 390 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1800
  • Planning:
    • Stage, podium, need A/V setup
    • Stays in theater-style seating

Marquis

  • Use: MPCon
    • Classroom setup, tables facing one another, 6' aisles, server area
  • Dimensions: 80' x 50' x 10'6”
  • Seats:
    • 325 Theater (our normal layout)
    • 225 Classroom (normal with rows of tables)
    • 350 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

Desoto A & B

  • Use: Music Track
    • Theater setup with stage
  • Dimensions: 70' x 27' x 10'6“ (A: 25' x 27' x 10'6” / B: 45' x 27' x 10'6“)
  • Seats:
    • 210 (A:80 /B:130 ) Theater (our normal layout)
    • 126 (A:45 /B:72 ) Classroom (normal with rows of tables)
    • 220 (A:50 /B:70 ) Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

Small Function Space

Rolls / Royce

  • Use: ?
  • Dimensions: 54' x 20' x 9'6” (27' x 20' x 9'6“ each side)
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

Pierce / Arrow

  • Use: ?
  • Dimensions: 54' x 20' x 9'6” (27' x 20' x 9'6“ each side)
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

Stearns / Knight

  • Use: ?
  • Dimensions: 54' x 20' x 9'6” (27' x 20' x 9'6“ each side)
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

Stanley / Steamer

  • Use: ?
  • Dimensions: 54' x 20' x 9'6” (27' x 20' x 9'6“ each side)
  • Seats (each side):
    • 70 Theater (our normal layout)
    • 36 Classroom (normal with rows of tables)
    • 50 Banquet (rounds, think gaming)
    • Availability: Fri 0800 - Sun 1500

Bugatti / Royale

  • Use: ?
  • Dimensions: 54' x 20' x 9'6” (27' x 20' x 9'6“ each side)
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Availability: Thu 0800 - Sun 1500

Model T

  • Use: ?
  • Dimensions: 29' x 20' x 9'6”
  • Seats: ~15
  • Availability: Thu 0800 - Sun 1200

Cord

  • Use: ?
  • Dimensions: 29' x 20' x 9'6“ each side
  • Seats:
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500
  • Notes: Has a big, round board table in it

Thomas

  • Use: ?
  • Dimensions: 34' x 19' x 9'6”
  • Seats: ~22
  • Availability: Thu 0800 - Sun 1500

Boardroom-Style Space

Franklin

  • Use: ?
  • Dimensions: 17'6“ x 15'6” x 8'
  • Seats: ~15
  • Availability: Thu 0800 - Sun 1200

Desoto Office

  • Use: Hotel Liaison Office
  • Dimensions: 18'6“ x 12' x 8'6”
  • Seats: 8 as boardroom
  • Availability: Thu 0800 - Sun 1200

Stutz

  • Use: ?
  • Dimensions: 15' x 18' x 9'6“
  • Seats: ~15 as boardroom
  • Availability: Thu 0800 - Sun 1200

Misc

Hospitality Suite & Storage

  • Use: ConSuite
  • Availability: Thu 1200 - Sun 1500
  • Planning:
    • Rooms 401, 402, 403, 404
    • Beds removed from 402 & 404 (free)
    • Cleaning daily at $100/day ($400)
    • Banquet supplies (tables, linens, etc) offered gratis
    • Dining supplies available with payment

Registration Desks & Office

  • Use: Registration
  • Availability: Thu 0800 - Sun 1500
  • Notes:
    • Has lockable storage room behind
    • Two reg desks…can probably seat 2 individuals per desk
    • Space for a table for reg materials off to the side

Grand Coat Room

  • Use: Operations
  • Availability: Thu 0800 - Sun 1200
  • Planning:
    • Two trash cans
    • Several school tables
    • 8 chairs
    • Internet and Phone access

Grand Foyer

  • Use: Tabletop Gaming
  • Dimensions: 104' x 44' x 10'
  • Seating: In progress check our work
  • Availability: Fri 0800 - Sun 1500
  • Planning:
    • Rope and stanchion to make the actual 'gaming space' part

The Contract

Guest Room Commitment

Date Day Standard Rooms GoH/ConCom Rooms Total Rooms
4/26 Thu 25 @ $99 10 @ $89 35 @ $ 3,365
4/27 Fri 290 @ $99 10 @ $89 300 @ $29,600
4/28 Sat 290 @ $99 10 @ $89 300 @ $29,600
4/29 Sun 25 @ $99 10 @ $89 35 @ $ 3,365
Total 670 @ $65,930
  • 670 room nights
    • Thu/Sun: 35 rooms each
    • Fri/Sat: 300 rooms each
  • Must hit 80% of total room block to avoid penalties
    • 536 rooms or more
    • Penalty is simply the difference between pickup and room block minimum

Rates

  • Guest Room: $99/night
  • Parlor-only Suite: $139/night
    • Includes fold-out couch and murphy bed, but no adjoining bedroom
    • Only 8 in inventory
  • VIP Suite w/Bar: $279/night
    • Includes adjoined king bedroom
    • Suite has fold-out couch and/or murphy bed
  • State and local taxes excluded from price (around 14% usually)

Comps

  • 1 for 25
    • Application is as follows:
      • Standard: 1
      • Regency Club: 2
      • VIP One-Bedroom: 3
      • VIP Two-Bedroom: 4

Reservations

Food Storage

  • We do not have any food storage space arranged for in the hotel fridge/freezers
  • Suggest that we purchase/rent inexpensive medium refrigerator to keep cold food in for storage

Television Channel

  • Currently working on arranging for ConTV

Internet

  • Dedicated Internet Circuit provided by hotel
  • $500/first day, $250/day after
    • $1,000 total

Pool and Fitness Area

  • Extended hours are arranged for pool and fitness
  • Accessible until 2am Friday and Saturday nights (Saturday/Sunday morning)

Beer and Liquor Policy

  • No liquor can be served in the hospitality suite (Consuite)
    • Note: You can drink your liquor there, but you the con does not serve liquor.
  • Beer can be served in the hospitality suite, but must remain in the suite
  • The only food and/or beverage allowed on the ground two floors (function or banquet areas) are those provided by the hotel

Parties

  • Party rooms can have beds removed for $139
    • This includes up to 2 cocktail rounds and 10 chairs delivered
  • 2 cocktail rounds and 10 chairs can be ordered for $30
    • Individual chairs/tables cannot be ordered ala carte

Meetings at the Hotel

  • June (with walkthrough)
  • August
  • November
  • February (18th)
  • March (18th)
  • April (15th, with walkthrough)
dearbornhyatt.txt · Last modified: 2017/01/14 11:24 (external edit)